Further thoughts from Jimmy

Concerning KKJ's engagement: my advice is to engage them not just as performers but also as guest speakers- so that they do not just come and perform a set on stage but also take the time to talk to your participants and share some of their tips and experiences. Definitely also answer questions from audience. Please make sure you communicate this clearly to KKJ so that they know what to expect- audience numbers for eg may be smaller than what they are expecting.
Make sure your gig contract with them is clear on these points:)

Thoughts from Jimmy

Ok-first off- well done for securing KKJ as guests for the music camp. Good job. Please make sure to confirm them by getting them to sign a basic contract- Year 3s should know how to draft a simple one right?

Also, good to see your 1st wave of schools to market to- please activate and take steps to implement the marketing asap- I expect to see significant results by 14th Sep- do report as and when you receive any updates:)

Your early bird and group discounts - has the committee discussed this - is it finalised? Is it attractive enough?

Sponsors- any thoughts of including the other instrument dealers such as Swee Lee and Citymusic? Geoff's studio Resonance Audio ( maybe they can sponsor recording studio hours?)
Also, can one of you come up with a draft sponsorship letter which should state what your camp is about, the fact that secondary students are your target audience, the numbers expected and more importantly thenumber of schools you are intending to market to, some of the collaterals you will be producing eg posters, banners, T-shirts, concert etc at/on which sponsors can place their logos, tiers of sponsors , what you are requesting from sponsors eg cash, prizes ( eg instruments), expertise ( eg guest speakers). Do mention that you have already secured KKJ as guest band. Please do this draft so that I can check it for you soon.
The sponsorship letter should go out by mid Sep too.

Otherwise, well done so far

1 question- why will Mei Poh not be present at the camp?

18th Aug meeting minutes

Meeting started: 12.30pm
Present: all
Late: Zaki, Amelia, Pei Ling (pls do not be late the next time)

1.Pricing decisions

Early bird
Group: $1100, $220 per person
Individual: $225 per person

Normal
Group: $1200, $240 per person
Individual: $250


2. List of sponsors to approach

Music schools
- Yamaha
- Cristofori
- SOMA

Instrument companies
- THOH Music

A&R Companies
- Ocean Butterfly
- Lee Wei Song
- Sony BMG
- Universal
- Warner Music

Music Related
- Creative
- Bang and Olufsen

Recording Studios
- Pavane


3. First wave of schools

- Pasir Ris Crest Sec Sch (Pei Ling)
- St. Margaret’s Sec Sch (Mei Poh)
- Dunearn Sec Sch (Zaki)
- Clementi Town Sec Sch (Vera)
- Chung Cheng High (Main) (Sly)
- Anglo-Chinese School (Independent) (Sly)
- Choa Chu Kang Sec Sch (Zaki)
- New Town Sec Sch (Vera)
- Dunman High Sch (Sly)
- Bukit Batok Sec Sch (Vera)
- Innova JC (Milli)
- Catholic JC (Milli)
- Temasek JC (Milli)
- St. Andrew’s JC (Mei Poh)


4. Marketing timeline

- Everything to be done by 14 September
- To contact schools, provide them with publicity materials and registration forms


5. Guest bands

Confirmed – MadHatter, King Kong Jane ($500)
Can approach – West Grand Boulevard, Electrico, Milubing, Jimmy, Split

Good news!

King Kong Jane has agreed to perform for the talentime!
They are charging 500 bucks for a 30 to 45 minutes slot!

Meeting minutes + Agenda for meeting on Monday

14 Aug Meeting with Jimmy 1pm

Present: Vera, Sly, Zaki, Amelia, Pei Ling
Absent: Mei Poh

Finalised concept of poster
Confirmed camp name - Next Gen Rockers: Let the Music Begin!
Changes – Buffet dinner cancelled, money to be used to invite guest bands


Actions to be taken

Vera: List of companies to approach for sponsorship
List of guest bands approached / to approach
Sly: List of first-wave target schools (get everyone to help you by chipping in)
Marketing strategy and timeline (also need to help of everyone)
P.L.: List of venues – to consider using 1st and 5th floor of T20


Things to consider

Pricing decisions – are we going to have early bird/group discounts?
Drafting a standard sponsorship request letter


To be discussed on Monday (same time?)

1. Pricing decisions
2. Companies to approach, what sponsorship package to give them
3. Guest bands names
4. Target schools
5. Marketing strategy and timeline

Programme Overview

Jimmy came up with a tentative abstract for the camp. I am replacing his tentative camp name with the one we settled on.

Dreaming of forming your own band?
Thinking of being discovered through a music contest?
Well, wait no more 'cos Next Gen Rockers: Let the Music Begin! will let you experience what it's like to play in a rock/pop band and equip you with the knowledge and information you need to succeed in competitions.
Come spend 5 days at Singapore Polytechnic to improve your musicianship and have the time of your life!

Now...we need to re-word this to make it more succinct and attractive. So let the ideas come, people! Hope to see some responses soon, as this needs to be confirmed by TOMMOROW!!! Post in comments BY TODAY!!

love!

the final one i hope?

hahahah this is the one tt i spent the most time on.. gotta get the layout n colour tones rite.. hmm... the only thing i dislike now is the logo~ but i cant think of any.. loL~ im will come up with it asap.. so sorry bout the delay but tak a look at the overall poster and throw in the fire!! lol~~ i'll edit it asap..

cheers, sly

updated poster

err.. guys these is the updated poster... but no camp names given yet?1 if not by tml nite, i will have to do it myself lo.. the logo will be added in too.. currently, the camp details like venue and date is added but stil haven gotten a reply whether to add in the price anot...

Cheers,
Sly

Meeting minutes

11 Aug, 6.15pm

Present: Vera, Mei Poh, Zaki, Sly, Amelia, Pei Ling

Rules and regulations, corporate style!

1. Late-coming: penalty is a fine of $1 to each person there before you for every 5 minute slot
2. Missing submission deadlines: warning after first offence, sacked from committee after second offence
3. Attendance at meetings: committee members to RSVP within the day the date of next meeting is set, so alternate dates can be arranged
4. No-show at meetings: acceptable if Vera is informed prior to commencement of meeting, otherwise, warning after first offence, sacked from committee after second
5. During term: Meetings fixed every Monday 6pm
6. Camp-matters correspondence: all emails to be Cc-ed to Vera
7. Sub-committee meetings: minutes to be forwarded to Vera

Allocation of profit

• Vera: 25%
  Everyone else: 15%

Roles

• Everyone was reminded of their roles
• Vera needs to find a suitable assistant for camp operations management, most likely someone with camp management experience
• Mei Poh will not be present during camp duration: Zaki should not allocate her any camp duties

New poster

hey guys!!! new poster!!!!! hahahah =) i will add in the camp details after the editing... any suggestions gotta update quickly!!! =)

Cheers,

Sly

7th Aug meeting with jimmy

Present: Vera, Sylvester, Mei Poh, Pei Ling, Zaki, Amelia
Absent: Jonadab (SParks preparation)

Okay, I'm going to group what was said today into a few different categories for easy digestion.

1. Going over costs and budget

- Camp tee: Design needs to be finalised so that a printing quote can be obtained (Sly to act)
- Publication materials i.e. brochures, posters, banner (?): More concrete figures about each type required, further breaking down of costs (Pei Ling to act?)
- Food: Could the buffet be scrapped to accomodate other costs?
- Prizes: Sponsorships should be sought (Who should work with Vera regarding sponsorships?)
- Targeted $4800 profit: How should it be split, if at all? Decision was made not to give the money to the school.

2. Programme
- Proposed dates of 8th - 12th Dec: ensure that secondary school students are generally not occupied

3. Marketing
- Teacher's networking: Jimmy mentioned that SP will be taking this opportunity to let secondary school teachers know what SP has in store for their graduates over the holidays. Action: Publicity material required to 'sell' the camp to these teachers
- Liaison with secondary schools (Mei Poh has contact list)
- Bear in mind necessity to target at least 10 schools
- What is the time frame for marketing? i.e. begin after their prelim exams?
- Do certain schools have regulations regarding imposition of publicity materials? i.e. size of posters

4. Branding
- Next Gen: Is this sufficient branding? Should we consider something more music-related?
- Tagline: 'Bond with Music' not so suitable. Need to consider something more related to the band, songwriting and performance nature of the camp

5. Guests performers/speakers
- Who can we approach? Radio personalities, production experts?
- Relatively well-known local bands

6. Sponsorship
- Raised possibility of sponsorship packages - what can we offer?
- Need to think of ways to reach out to more students so that advertising becomes more attractive
- Yamaha was suggested as a possible sponsor: If we can negotiate successfully with them, we may have prizes and some Yamaha personnel may even be guest speakers
- Who else?

7. Next Meeting: 14th August, 1pm
- Finalised poster design
- Branding: Confirmed camp name and taglines
- Proposed sponsorship packages
- List of facilitators

LOVE,
ME

Meeting tml with Jimmy at 1pm

Hi guys, just here to remind you guys that there's a meeting with Jimmy tml at 1pm.

The agenda:
1. Show him the firm up camp program
2. Show him the camp cost
3. Let him know the registration cost
4. Let him know the date of the camp
5. Show him the brochures as well as tagline and camp name

I will sent you guys everything by tml morning. I'll probably need the whole night to cost out everything. Thus, Pei Ling, please send me the cost asap. Latest by 12am. Mei Poh, send me the program too :)

Also, a side note: I am currently looking for sponsors, any company that you guys would like to suggest? Apple is out already cos they don't seem to sponsor for Singapore events.

Would like to hear from you guys soon, either through the comments box, my email, my phone or face to face :)
No excuses for not commenting now :)

edited of classy poster~

hahahah guys, this is so random.. jus took the suggestions of vera den i jus edited the poster... tak a look... =p

new poster design

hi guys... this one's a rather rough one.. jsu wante to illustrate the feel i wanted to add in.. hahaha

this is a poster more towards the classy side... =p or wadeva we call it.. hahaha... will be editing it more if its chosen.. hahaha...

i meant this poster to be very clean n classy so nothin much in the background except for a violin n some musical notes...

the main focus is targeted on the camp details and the camp name.

Cheers~

Sly

alternate designs of posters

Hi Guys,

i've been informed that i have to come up with another 2 or 3 designs for the posters to choose from so i would like u guys to give me some comments about the colour choice of the posters...

do give me a range of colours or better, a few colour combination... i would then go through colour theory n come up with the remaining posters...

i need to have the comfirmed taglines oso... And the theme of the posters would probably revolve around performance or dreams about performing... yea.. so pls give me and update asap...

if there's any other comments or additional opinions about the current poster, pls do give me an update as well... i will try to complete the posters by the next meeting with jimmy if possible, so do give me an update soon~
thanks...


cheers,
Sly~